Who are we looking for
The Founder’s Office Associate is a highly strategic role. Working closely with the founders and top management team, you will support the growth of the organization, provide innovative solutions and establish priority management. This role will lend support in a personal assistant capacity to the directors and is a junior management position.
The problems you will solve
We need someone who can be trusted with coordinating our professional engagements and managing our calendars, emails, meetings, contacts, etc., to relieve us from administrative work, so we can focus more on the responsibilities that come with leading a company.
Organizational priority management and key stakeholder alignment.
Identifying and prioritizing the list of things we need to do each day such as important emails to follow up, documents we need to review or sign, deadlines we are missing, reminders, etc.
Implementing and maintaining procedures/administrative systems as necessary to ensure smooth daily operations of the company.
Managing our daily calendars as a gatekeeper against any waste of time.
Analyze, evaluate, and implement performance improvement initiatives in close collaboration with top management.
Presenting high-impact insights and findings to the management and leaders in the organization.
Drive the development of models, dashboards, and standard reporting.
Produce and communicate relevant information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. For example: generating an investor update and creating a job description like this one.
Work collaboratively with leadership and top management team to support high impact and strategic projects.
Exploring solutions to business problems that arise in a complex, dynamic environment.
Having a good pulse on matters relating to office and employees, and providing alerts to management as necessary.
Schedule meetings, take minutes, and circulate next steps plotting follow up actions.
Reading and routing correspondence, initiating, and follow-up in email conversations.
Registering us to events, conferences, meetups, etc.
Filling data in contracts, NDAs, and other repetitive documents we have to sign.
Booking professional travel: address our queries regarding travel arrangements, reserve flights, and accommodations.
Making sure all our expenses are properly recorded and communicated to our accountants, and reconcile expenses marked as uncategorized.
Taking on ad-hoc random tasks that seem important but difficult to complete due to other priorities or meetings scheduled.
The impact you will have
This is your career on “adventure mode” as you will directly report to the CEO.
Expect unparalleled immersion in the start-up ecosystem, from strategic to the tactical. The scope (international, spanning data policy/advocacy/compliance work) and caliber (C-level interaction) that this role demands are atypical and filled with growth. This degree of access will be highly valuable to any candidate keen to learn more about Generative AI and Privacy Engineering, and get front-row seats to the shifting technological regulatory landscape.
About you
Have a strong business acumen with 2+ years of experience in a similar capacity.
Looking for an opportunity to experience entrepreneurship first-hand.
Solid functional knowledge in strategy, business development, marketing and project management.
A team player with great interpersonal skills.
Extensive ability to research, digest, analyze, and present material clearly and concisely.
Exceptional written communication skills in English including perfectly balanced and neat formatted texts.
Excellent written and verbal communication skills and a keen eye for details.
Strong quantitative, analytical and conceptual problem-solving skills combined with outstanding business acumen.
Positive attitude towards changes and process improvement.
Ability to jump between two completely unrelated tasks with ease, because we will stop you from your work with new requests every now and then.
Comfortable with frequent leadership interaction and presentations.
Entrepreneurial spirit, and the grit, resilience, and resourcefulness to overcome obstacles.
Highly organized, and thrives in a demanding environment whilst juggling multiple priorities.
Long attention span and ability to focus on just one task without being distracted by your mobile device every other minute.
Discretion and an understanding of confidentiality issues, honesty and reliability.
Demonstrate a high level of integrity.
Nice to have
Passion for security and privacy
Knowledge of basic AI concepts
Any sales experience
As Andrew Ng said, “Don’t worry about it if you don’t understand”. We know there are a lot of things we listed in what you will be doing and we do not expect you to have all of the skills needed at the start. Each of us at Betterdata are learning something new every day – as long as you have the willingness to learn, please apply!
Why this job is awesome
Betterdata offers significant room for advancement within the company and supports personal development thanks to the explosive ongoing growth in privacy engineering and AI domains. A few good reasons to join us:
We work closely with academia, regulators, and an international customer base.
Work-life balance: While we are a start-up and some variance in hours/activities is to be expected, we strongly value work-life balance, with a positive and fun team culture.
You will be a core member of the team, participating in the shaping of the company as we grow.
Benefits
Work schedule with complete autonomy
Flexible time-off arrangements
No unnecessary meetings that take your time away from work
Flexible work arrangements - desk space at:
High-tech hubs in Singapore or fully remote
How to apply
Betterdata is an equal opportunity employer. We celebrate diversity and strive to create an inclusive workspace for all employees. If you are an enthusiastic, motivated individual looking to make a real impact in the tech world, we would love to hear from you.
Submit your application here
If the above does not work, you may email us your CV (pdf format) at jobs@betterdata.ai
Include the title of the role in your subject
Indicate your available start - end dates (DDMMYY - DDMMYY)
Send along links/supporting information that best showcase the relevant things you have built and done
Take the leap and apply today to join us on our journey to reshape the data landscape!