Medical Records and Billings Administrator



Jesup, GA, USA
Posted on Thursday, May 30, 2024
We're, the digital health scale-up that gives patients and physicians simpler, faster access to medical imaging.

At the heart of lies a different way of doing things: empowering patients to make financially smart decisions, enabling live scheduling for patients and providers, and easing clinician workloads through AI. It's our mission to make medical scans accessible to all.

You'll be joining us at an exciting time - we've recently launched our physician marketplace product in the USA to great success, have raised over $60m in VC funding and are on track to grow over 300% in 2024.


We're seeking a hard-working and diligent Medical Records and Billing Administrator to support the growth of Braincussion, our National virtual TBI assessment service. You will be one of the founding members of Braincussion's operations team and a key contributor to our team's success.

We have recently launched our TBI assessment, Braincussion, as a service line, and it is rapidly scaling. We have big ambitions to do thousands of assessments and referrals by the end end of the year, and we are looking for a Medical Records and Billing Administrator to ensure the accuracy and organization of our medical records and provide outstanding support to attorneys and clients.

As a rapidly scaling business, you can expect your role to develop over time. However, some of the types of things you could be getting involved in are:

  • Maintaining various files, logs, medical records ensuring accuracy and completeness of information
  • Assembling patients' health information including patient symptoms, medical history, exam results, reports, and billing
  • Reviewing and ensuring all patient forms are completed, properly identified, signed, and are uploaded in preferred style
  • Communicating as needed with physicians and other health care professionals to clarify and obtain information
  • Submitting requested documentation to physicians or for use in legal actions while following patient consent and confidentiality protocols


  • Optimize medical records and billing operations to support business growth
  • Enhance communication skills for patient and physician satisfaction
  • Implement new processes for efficiency and scalability
  • Foster positive stakeholder relationships to support cross-functional collaboration
  • Grow as a leader on the team and mentor future hires on processes and best practices


You don't need to tick all the boxes to apply for this role. Whether it's your first role or your fifth role, we believe everyone can add value and that everyone should want to learn. However, these might be some of the ways you are currently adding value:

  • You have a go-getter mentality, pay high-attention to detail, and are hyper-organized
  • You have outstanding written and verbal communication skills
  • You have experience maintaining accuracy of patient's medical records, and have some working knowledge of HIPAA and other medical insurance regulations and terminology for private payer, state and federal plans including coding, billing, and reimbursement protocols
  • You can comfortably navigate the MS Office Suite, particularly MS Excel
  • You have had worked in the legal industry (the personal injury space would be a huge plus)


We try to keep our interview process short and we can move through the stages quickly. Due to availability, there may be a change to the order of the interview process, but generally speaking, this is what you can expect:

  • Introductory call/interview with Sam, our Senior Talent Parter. The call is via telephone and will last around 30 minutes
  • Should it feel like there is an initial fit for all, we will invite to our office for an in-person interview
  • Offer!


We divide this into the basics you should expect and the added benefits.

The basics:

  • Salary range of $50,000 - $55,000
  • 401k
  • Healthcare
  • All the equipment needed for you to do your role effectively
  • Flexible working
  • Remote or hybrid working options
  • Personal Development budgets

The benefits:

  • 18 days PTO
  • 10 days sick leave

DIVERSITY AT SCAN.COM is committed to eliminating discrimination and encouraging diversity within our team. We strive to provide equality and fairness for all job applicants and employees, and never discriminate on the basis of gender, marital status, age, race, ethnicity, religion, or physical differences.

We are opposed to all forms of unlawful treatment and discrimination.

Our ambition is for our team and its Board to be representative of the diversity in society, and for every employee to feel respected and able to bring their best selves to work.

We look forward to receiving your application!